EmailPros provides business email hosting in South Africa with everything done for you: a free .co.za or .com domain, mailboxes on South African servers, SSL, spam filtering and daily backups, from R600 a year. You pay once a year, and your professional email addresses are ready within 3 working hours of payment.
No technical knowledge is needed. We register the domain, create the mailboxes, set up the DNS records and send you a welcome pack with your login details and simple guides for your phone, Outlook and webmail.
What is included in our business email hosting?
Every EmailPros package includes the same core features, whichever size you choose:
- A free .co.za or .com domain, registered in your business name.
- 12 months of email hosting on servers in Johannesburg and Cape Town.
- Free SSL, so your passwords and messages are encrypted.
- Spam and virus filtering on every mailbox.
- Daily off-site backups of your email.
- Webmail, so you can read and send email from any browser.
- Works on iPhone, Android and Outlook using standard IMAP and SMTP.
- A welcome pack with login details and step-by-step setup guides.
- A 7-day money-back guarantee with a full refund.
It is email-only hosting at heart: you do not need a website to use it. If you do want one, the Business, Business Plus and Enterprise packages include a simple website on the same domain.
Why choose email hosting in South Africa?
There are practical reasons to keep your business email with a local provider:
- Your data stays in South Africa. Your mailboxes are stored on local servers, which makes it simpler to meet your obligations under POPIA when your email contains client information.
- You pay in Rand, once a year. Priced in Rand, with no exchange-rate surprises and no monthly debit orders.
- Local help. You deal with a South African team that understands .co.za domains, local banks, tenders and the way small businesses here work.
- Built for small businesses. Our customers are plumbers, lawyers, salons, contractors and tender businesses, not IT departments, so everything is set up for you.
Business email hosting packages
All six packages are paid yearly and include the free domain, SSL, backups, spam filtering and setup. See the packages page for full details and to order.
| Package | Price per year | Email addresses | Storage | Website |
|---|---|---|---|---|
| Starter | R600 | 1 | 1GB | No |
| Basic | R800 | Up to 3 | 3GB | No |
| Professional | R1 200 | Up to 5 | 5GB | No |
| Business | R1 500 | Up to 10 | 10GB | 1-page website |
| Business Plus | R1 900 | Up to 10 | 15GB | 3-page website |
| Enterprise | R2 500 | Up to 15 | 120GB | 5-page website and cPanel access |
Which one should I choose? A sole trader who needs one address, such as info@yourbusiness.co.za, is well served by Starter at R600 a year (R50 a month). A small office with a few people usually fits Basic or Professional. If you also want a simple website, choose Business or Business Plus. Enterprise suits larger teams that send big files, need more storage or want cPanel access.
How does setup work?
- Order online. Choose your package and tell us the domain name and email addresses you want, for example info@, accounts@ or staff names.
- Pay. Pay by card or Instant EFT through PayFast, or by manual EFT.
- We set everything up. We register your domain, create the mailboxes and configure DNS, SSL, spam filtering and email authentication (SPF, DKIM and DMARC) so your mail is trusted.
- Your emails are ready within 3 working hours of payment.
- You receive your welcome pack with your login details and guides for iPhone, Android, Outlook and webmail.
Want to understand the process in more detail, or do it yourself? Our guide on how to create a .co.za email address in South Africa walks through every step.
Business email hosting vs free Gmail
Gmail is free and works well for personal use. For a business, it has real drawbacks:
- Trust: customers, banks and procurement officers take info@yourbusiness.co.za more seriously than yourbusiness@gmail.com, and a free address can make people question whether the business is legitimate.
- Brand: every email from your own domain advertises your business name.
- Control: a business mailbox belongs to the business. If a staff member leaves, you keep their address and their email. A personal Gmail leaves with the person.
For about R50 a month on the Starter package, the difference in how your business comes across is usually well worth it.
EmailPros vs Microsoft 365 and Google Workspace
Microsoft 365 and Google Workspace are excellent products, and for some businesses they are the right choice. Here is a fair comparison:
| EmailPros | Microsoft 365 or Google Workspace | |
|---|---|---|
| Price | From R600 a year, in Rand, for the whole package | About R115 per user a month on an annual plan, plus VAT (entry plans, September 2026) |
| Domain | Included free | Bought separately |
| Setup | Done for you, ready within 3 working hours | You or an IT partner set up the domain and DNS |
| Storage | 1GB to 120GB, depending on package | Larger per user (30GB on Google Business Starter, 100GB mailbox on Microsoft Business Basic) |
| Office apps and video calls | No, email only (plus a website on larger packages) | Yes: Teams or Meet, online documents and file storage |
Choose Microsoft 365 or Google Workspace if your team works in shared documents, Teams or Meet every day, or needs very large mailboxes. Choose EmailPros if you mainly need reliable, professional email on your own domain, set up for you, at a fixed yearly price in Rand. For a wider comparison that includes other local hosts, see our guide to the best email hosting for small business in South Africa.
Is EmailPros the best email hosting in South Africa for you?
The best email hosting is the one that fits how your business works. If you are technical and want to manage everything in a control panel, a DIY host can suit you. If you want an office suite, Microsoft 365 or Google Workspace makes sense. If you run a small business and want professional email on a .co.za domain that simply works, with no technical steps and one yearly payment, that is exactly what EmailPros is built for.
Frequently Asked Questions
What is email hosting?
Email hosting is a service that runs mailboxes on your own domain, so you can send and receive as info@yourbusiness.co.za. It stores your email on a server and includes spam filtering, webmail and the settings your phone and Outlook need.
Can I get email-only hosting without a website?
Yes. The Starter, Basic and Professional packages are email-only, and your email works whether or not you have a website. Read more about getting a domain email without a website.
Can I keep my existing domain?
Yes. If you already own a .co.za or .com domain, we can set up your email hosting on it. Contact us before ordering so we can confirm how to connect or transfer it.
Is there a monthly fee or debit order?
No. All packages are paid once a year by card or Instant EFT through PayFast, or by manual EFT. There are no monthly debit orders, and there is a 7-day money-back guarantee.
How quickly will my business email be ready?
Your domain and email addresses are ready within 3 working hours of payment. You then receive a welcome pack with your login details and guides for iPhone, Android, Outlook and webmail.
Where are the email servers hosted?
Our email servers are hosted in South Africa, in Johannesburg and Cape Town, with daily off-site backups.