EmailPros designs professional HTML email signatures for South African businesses and professionals in about 30 minutes. You get a free design sample first, and if you are happy with it you pay only R300 per signature. Every signature works in Outlook, Gmail, Apple Mail and on phones.
We have designed more than 1 000 email signatures for lawyers, psychologists, CEOs, doctors, coaches, estate agents, contractors and other professionals. A well-designed signature builds credibility, keeps your brand consistent and leaves a lasting impression with every email you send.
What is included in your email signature?
- Profile photo: a professional headshot, cropped and sized so it loads quickly
- Company logo: your logo, crisp and clean, in the right proportions
- Business location: your physical address, so clients know where to find you
- Contact details: phone, cell, email and website, with clickable links
- Social media links: icons for LinkedIn, Facebook, Instagram, X, TikTok or WhatsApp
- Your brand colours and fonts: matched to your logo and company profile
- Optional extras: a disclaimer, a registration number, a banking details warning or a promotional banner
How it works
- Send us your details: your name, job title, company name, phone numbers, email, website, address, social media links, logo and photo.
- Get your free sample in about 30 minutes: we design your signature and send you a preview. Nothing to pay yet.
- Ask for changes: tell us what to adjust, such as colours, layout or wording.
- Pay only if you are happy: R300 per signature.
- Install it: we send your signature with simple instructions for Outlook, Gmail, Apple Mail and your phone.
Pricing
| What you get | Price |
|---|---|
| Design sample | Free |
| Final HTML email signature (per person) | R300 |
| A team: one design, a signature for each staff member | R300 per signature |
For a team, we create one company design and then a personalised version for each person, so everyone's emails look the same.
Our design portfolio
We design custom email signatures for South African lawyers, psychologists, CEOs, doctors, coaches and other professionals. Our designs are sleek, modern and made to fit your brand. You can see six of our attorney signatures, along with text examples and a sample disclaimer, in our guide to attorney email signature examples.
Popular styles include:
- Classic professional: name, title and logo in a clean layout. Popular with law firms and accountants.
- Photo signature: a round or square headshot beside your details. Popular with coaches, estate agents and consultants.
- Corporate with banner: adds a clickable banner for a promotion, an award or an event.
- Minimal: text only, with a small logo, for people who send a lot of replies.
Our email signatures work on all devices
Your signature is built in HTML and tested to display properly in:
- Microsoft Outlook (desktop, web and mobile)
- Gmail (web, Android and iPhone)
- Apple Mail on Mac, iPhone and iPad
- Webmail used by South African email hosts
We use real text for your name and contact details, not one big picture. That means phone numbers and email addresses can be tapped on a phone, and your details still show if an email program blocks images.
Why a professional email signature matters
- First impressions: a proper signature makes a small business look established.
- Brand consistency: every email from every staff member looks the same.
- Easy contact: clients can call, find your office or visit your website in one tap.
- Trust: clear details and a banking details warning help clients spot fake emails.
A signature looks best on a professional address. If you still use Gmail or Yahoo for your business, see how to create a .co.za email address or compare our business email packages.
Get your free design sample
Send us your business details and receive your personalised email signature sample in about 30 minutes. If you love it, you pay R300. If not, you owe nothing.
Frequently Asked Questions
How much does an email signature design cost?
Your first design sample is free. If you are happy with it, you pay R300 per signature. For a team, each staff member's personalised signature is R300.
How long does it take to design an email signature?
We usually send your free sample within about 30 minutes of receiving your details, logo and photo. Changes are normally quick once you tell us what to adjust.
Will my email signature work in Outlook and Gmail?
Yes. Our HTML signatures work in Outlook, Gmail, Apple Mail and on iPhone and Android, and we send setup instructions for each.
What do I need to send for my email signature?
Your name, job title, company name, phone numbers, email address, website, physical address, social media links, your logo and, if you want one, a headshot photo.
Can you add a disclaimer or company registration number?
Yes. We can add a confidentiality or POPIA notice, your company registration number, VAT number or a banking details warning. Law firms can see examples in our attorney signature guide.